We are accepting applications for a certificate of vaccination against new coronavirus vaccine infectious diseases, which is intended for use when traveling overseas, such as entering foreign countries.

If you need to prove your vaccinations in Japan, you can use a certificate of vaccination or a vaccination record as proof. If you lose your vaccination certificate or vaccination record, we will issue a domestic vaccination certificate.

*The vaccination certificate for overseas travel can also be used in Japan.

Target audience

Vaccination certificates will be issued to those who have been vaccinated against the new coronavirus using the vaccination ticket issued by Kita Ward, based on the Vaccination Act. Therefore, those who received vaccinations outside Japan (those who received vaccinations not based on the Immunization Act)* are not eligible for issuance.

*From December 9, 2020 (Friday), residents of Kita Ward who fall under the following at the time of application for vaccination certificates can register vaccination records and issue vaccination certificates.

• Those who received the vaccination through a project by the Ministry of Foreign Affairs for temporary returnees of Japanese nationals living abroad
• Those who have participated in clinical trials for new coronavirus infections
• U.S. Forces Japan employees who received vaccinations from the U.S. Forces Japan

All of them are for those who have been vaccinated with vaccines approved in Japan (Pfizer, Moderna, Novavax, AstraZeneca). For details of the conditions, please check the Ministry of Health, Labor and Welfare website (link to an external site) .

Application method

There is an electronic delivery and a mail application for a paper certificate (A4 size).

 1. Apply with the smartphone app

We will issue a vaccination certificate (electronic version) with a two-dimensional code using a dedicated app on your smartphone.

For details on the vaccination certificate app, please check theDigital Agency website (link to an external site) .
(related) About operation method of inoculation certificate application (PDF: 366KB)

 Items required for electronic delivery

To use electronic delivery, you will need:

• my number card
• Smartphone (iOS13.x or later or Android OS8.x or later)
• 4-digit PIN set when My Number Card is issued
• Passport valid for overseas travel (not required for domestic use)

For those who fall under the following (example), a paper certificate will be issued because the application cannot be automatically issued.
Please check how to apply by mail .

・Those who do not have a My Number card ・Those who do not have a smartphone ・Those who have a maiden name, another name, or an alias in their passport ・Those who plan to apply using a travel document other than a passport unregistered person etc.

2. apply by mail

 Documents required for application

• Issuance application form*1
  ● [Japanese] Excel version application form download form (Excel: 39KB)
  ● [Japanese] PDF application download form (PDF: 112KB)
  ● [English] Application Form (Excel: 34KB)
  ● [English] Application Form (PDF: 698KB)
• Copy of valid passport for overseas travel (not required for domestic use)
• Vaccination ticket (certificate of vaccination) (image) , COVID-19 vaccination record (medical workers, etc. who have been vaccinated in advance) (image) , or a copy of the medical examination slip (personal copy) *2
• Copy of identity verification document (with address)
• Self-addressed envelope (Affix a stamp and write the address)

*1: If it is difficult to download the application form, please prepare the application form at your local Regional Promotion Office, Residents' Office, Regional Medical Coordination Promotion Section (Counter No. 8, 1st Floor, Kita Ward Office). I'm here. Please note that there may be cases where the item is out of stock.
If you would like to have the application form mailed, please write "Request for mailing of new corona vaccination certificate application form" in the margin of the envelope, and send a self-addressed envelope with stamps to the following address. Please note that the application will not be sent without a self-addressed stamped envelope.

*2: Those who were vaccinated by the Ministry of Foreign Affairs' project for temporary returnees of Japanese nationals living overseas, those who participated in clinical trials for new coronavirus infections, and those residing in Japan who were vaccinated by the U.S. Forces in Japan. If you are a U.S. military employee, please submit a copy of a document or certificate that can confirm your vaccination record.

Documents required as the case may be

When applying on behalf of someone (necessary even for members of the same household)

• Power of attorney * No power of attorney is required if a guardian is applying on behalf of a minor who lives with them.
• A copy of the agent's identification document (e.g. driver's license, health insurance card, etc.)

If your passport contains your maiden name, another name, or another name

• Documents that can confirm your maiden name, alternate name, or alias (e.g., a copy of your driver's license, family register, or resident card that includes your maiden name, a copy of a foreign passport that includes your alias or alternate name, etc.)

Address to send documents to

The paper vaccination certificate is A4 size. Insufficient postage due to excess weight is increasing. Please be sure to check the stamp fee before sending it so that there is no shortage.
▶ [Japan Post] List of domestic charges (letter/postcard) (link to an external site)

Number of days required for delivery

It takes about 10 days to 2 weeks from the time the application is received until it is returned.

(Note) If the stamps, etc. pertaining to the application or mailing are incomplete, it may take longer. Please apply well in advance of the schedule.

Issuance fee

There is no charge for delivery.
(Note) Postage for mailing requests (including postage for return envelopes) should be borne by the applicant.

 3. Apply at a convenience store (only for those who have a My Number Card)

From July 26, 2020 (Tuesday), it is possible to issue a vaccination certificate using your My Number card at some convenience store terminals.

For details on convenience stores where certificate issuing services can be used and how to use the terminal, please check the Ministry of Health, Labor and Welfare website " New Coronavirus Infection Vaccination Certificate (Vaccination Certificate) (link to an external site) ".

Conditions for issuance at convenience stores

After July 21, 2022, you have obtained an overseas vaccination certificate from the COVID-19 vaccine certificate app or from a local government in Japan, and your passport number has not changed since that time.

(Note) Those who have never issued a certificate under the above conditions cannot use it.

Necessary items for convenience store delivery

• my number card
• 4-digit PIN set when My Number Card is issued
• Issuance fee for convenience store issuance (120 yen)

(Note) Refunds are not available after issuance, except in the case of printing defects. You will be asked to confirm the contents of the certificate yourself before it is issued at the terminal at the convenience store, so it is recommended that you bring documents such as the vaccination certificate issued at the time of vaccination so that you can confirm the fact of the vaccination. can go to

Frequently asked questions and answers

Inoculation certificate in general

Q1.Does the vaccination certificate have an expiration date?

A1 .You do not need to apply every time you travel abroad. Currently, there is no expiry date for vaccination certificates.
However, if there are any changes to the information on the certificate (changes to vaccination records, etc., passport expiration date, etc.), both electronic and paper certificates must be reissued.

Q2.I am applying for a passport. Can I apply for an inoculation certificate?

A2 . Please apply after obtaining a passport. Since the passport number is written on the vaccination certificate, it is necessary to present the passport at the time of application (submit a copy if mailed).

About electronic application

Q3.Can I get the child's vaccination certificate on the same smartphone as the parent?

A3 .It is possible for a person with parental authority to obtain a vaccination certificate for their child using their smartphone as a legal representative. In that case, multiple vaccination information will be stored in the same app.

About mail application and vaccination certificate (paper)

Is issuance of Q4. vaccination certificate (paper) only for one application?

A4 .In principle, only one copy will be issued per application. The vaccination certificate (paper) is basically assumed to be presented rather than submitted.

Q5. I lost my vaccination certificate. Could you please reissue it?

A5.It is possible to reissue it. Please apply again. There is no limit on the number of applications.

Inquiry

 Inquiries about vaccination records

Kita Ward New Coronavirus Vaccination Call Center

0120 (801) 222 (toll-free) *Be careful not to dial the wrong number.

Weekdays: 9:00 a.m. to 7:00 p.m. Saturdays, Sundays, and holidays: 9:00 a.m. to 5:00 p.m. English, Chinese, Korean, Thai, Vietnamese, Tagalog, Nepalese, Portuguese, Spanish, French

 Inquiries about My Number Card such as PIN settings

If you have forgotten your 4-digit PIN when issuing your My Number Card, or if your PIN is locked because you have entered it incorrectly many times, you will need to go to the Residents Office to reset it. .

About resetting of various passwords of my number card

Inquiries about the details of the dedicated app and how to operate it

An inquiry form is available on the Digital Agency website. There is also an FAQ about the certificate app.

Digital Agency: Inquiry form for vaccination certificate app (link to an external site)

Inquiries about general and institutional matters regarding vaccination certificates

Ministry of Health, Labor and Welfare Covid-19 Vaccine Call Center

0120 (761) 770 (toll-free)

Every day (including weekends and holidays)
Japanese, English, Chinese, Portuguese, Spanish: 9:00 am to 9:00 pm Thai: 9:00 am to 6:00 pm Vietnamese: 10:00 am to 7:00 pm

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