Ministry of Health, Labor and Welfare pamphlet

• [1st report] Notice of bivalent vaccination for Omicron strain (external site)
• [2nd report] Types of bivalent vaccines for Omicron strains have increased (external site)
• [3rd report] The interval that can be inoculated is now 3 months (external site)

Target audience

• People aged 12 and over who have a resident card in the ward and have completed the first vaccination (1st and 2nd doses).
• People who have never been vaccinated against the Omicron strain.
• Those who have not been vaccinated with the Takeda vaccine (Novavacs) for the 3rd to 5th doses since November 8, 2022.

(Note) The vaccination interval for the Omicron strain vaccine has been shortened to 3 months according to the national policy.

About coupons (vaccination tickets)

A coupon (vaccination ticket) will be sent to those who are eligible for vaccination against the Omicron strain. If you have an unused coupon (vaccination ticket) sent by Shibuya City in the past, you can use it again this time if the description of the last vaccination is correct. At that time, please discard the coupon (inoculation ticket) of the person who does not use it.

Application for issuance of coupon (inoculation ticket)

Person who needs issuance application

• Among the eligible people, those who moved to Shibuya Ward after being vaccinated against the new coronavirus last time
• Those who fall under any of the following
  • Persons whose description on the coupon (vaccination ticket) has changed (address, name, etc.)
  • A person who is not listed on a resident card, etc.
  • Victims of domestic violence, stalking, etc.
  • Loss, loss, damage, etc. of coupons (vaccination tickets)

(Note) If you have moved to Shibuya Ward and have already been vaccinated against the Omicron strain vaccine (BA.1 compatible type or BA.4-5 compatible type) in the municipality before moving in, you can get a coupon ( Vaccination ticket) cannot be issued. Vaccine for Omicron strain is given once per person.

Required documents

1. Additional vaccination coupon (vaccination ticket) issuance application form
2. A copy of the identity verification document (driver's license, health insurance, etc.) of the person to be vaccinated
3. A copy of the vaccination record (either of the certificate of vaccination, the vaccination record book, or the vaccination certificate)

(Note) In the case of an application by an agent, the agent's identity verification documents must be attached in addition to the above documents.
(Note) If you do not have a document that shows your vaccination record, please obtain a document that shows that you have been vaccinated from the local government where you had your resident card as of the date of vaccination.
(Note) When applying to the call center, please have your vaccination record (one of the vaccination certificate, vaccination record book, or vaccination certificate) at hand. The operator will verbally confirm the contents of the application.

Application method

• Additional vaccination coupon (vaccination ticket) application form (PDF 625KB)
• Additional vaccination coupon ticket (vaccination ticket) issuance application form (WORD 37KB)

Call center, electronic application, and mail will be accepted. You can also pick up the application form at the 7th floor of Shibuya Ward Office, Community Health Division New Corona Vaccine Counter, Branch Office, and Citizens Service Center.

(Note) The call center only accepts applications by the applicant himself/herself, and cannot accept applications by proxy.
(Note) If the application is made after the coupon (inoculation ticket) is issued, it will take about 2 weeks from the application. If you apply before issuance, we will send it according to the issue date, but if you apply just before the date of issue, it may not be in time due to the procedure.
(Note) Even those who are not listed on their resident card, or who have been victims of domestic violence or stalking, may be required to wait a few days for a new number to be issued.
(Note) Please note that applications are not accepted at branch offices or city resident service centers.
(Note) When applying to the call center, we may not be able to accept the application if the data of the vaccination record in Shibuya City cannot be confirmed among those who used the Shibuya City coupon (vaccination ticket) at the time of the first vaccination. . At that time, the operator will guide you to apply electronically or by mail. Please note.

Application method

Apply at call center	Please contact the Shibuya Ward Novel Coronavirus Vaccine Call Center ( 0120-045-405 , reception hours: 8:30-18:00). We will verbally confirm the contents of the issuance application. (Note) The call center only accepts applications by the applicant himself/herself, and cannot accept applications by proxy.
Electronic application	Electronic application is possible from coupon issuance application form (external link) for additional vaccination . Open the screen and enter the required information.
Mail application	Please send the issuance application form to the Shibuya Ward Novel Coronavirus Vaccine Center. Mailing address: 〒171-0014 Ikebukuro 2-65-18 Ikebukuro, Toshima-ku, Ikebukuro WEST Building 3F (Note) The mailing address for mailing applications will be the address of the business entrusted with the work.

Application for vaccination outside the address

Even if you applied for vaccination outside your address in the past when you were vaccinated against the new coronavirus, you will need to reapply for vaccination outside your address. Please submit a copy (in writing) of the vaccination notification and the coupon (inoculation ticket) to the municipality of the place where you wish to be vaccinated.

• Out-of-address notification of inoculation (PDF 433KB)
• Notification of vaccination outside the address (WORD 24KB)

(Note) If the city determines that maintaining and building the vaccination system is difficult, the application may be suspended by issuing the certificate of completion of vaccination notification outside the address.
(Note) You do not need to apply for out-of-address vaccination if you receive the new coronavirus vaccine at work.

Mail application	Please enclose a notification of vaccination outside the address, a self-addressed envelope, and a copy of the coupon (inoculation ticket) (in writing) and send it to the Shibuya Ward Novel Coronavirus Vaccine Center. Mailing address: 〒171-0014 2-65-18 Ikebukuro, Toshima-ku, Ikebukuro WEST Building 3F
Application at window	Please submit a copy (written form) of the address out-of-town vaccination notification and the coupon (vaccination ticket) to the counter in charge of new coronavirus vaccine on the 7th floor of the Shibuya Ward Office.

(Note) When applying at the counter, it is possible to issue a certificate of notification on the day of application.
(Note) The call center only accepts inquiries and does not accept applications.
(Note) The destination of the mail application will be the address of the business operator entrusting the work.
(Note) Please prepare a self-addressed envelope with an 84-yen stamp affixed to a standard-size inner envelope that can fit A4 paper folded in three. Also, please write the address and name of the destination.

About vaccines

We use a bivalent vaccine that corresponds to the Omicron strain (BA.1 type or BA4-5 type) and conventional strains. For more information, please see the page of explanation materials for vaccines for Omicron strains .

Types of vaccines that can be administered	December 2020	January 2020
Pfizer's bivalent vaccine	BA.4-5 compatible type	BA.4-5 compatible type
Moderna bivalent vaccine	BA.4-5 compatible type (from 17th)	BA.4-5 compatible type

(Note) The target age for vaccination of Moderna vaccine has been expanded from 18 years old and over to 12 years old and over.
(Note) The vaccine used will be switched to the BA.1 compatible type as soon as the BA.4-5 compatible bivalent vaccine runs out.
(Note) Even if the 3rd and 4th doses are not currently administered, future vaccinations will be bivalent vaccines for the Omicron strain. As a general rule, monovalent vaccines for conventional strains cannot be administered.

Difference between BA.1 compatible type and BA.4-5 compatible type

Bivalent vaccines for Omicron strains, whether BA.1 or BA.4-5, are more effective than conventional monovalent vaccines and may be effective against future mutant strains. sexuality is expected. Both BA.1 and BA.4-5 are Omicron strain types (substrains). It is suggested that the difference between BA.1 and BA.4-5 in terms of antigenicity (property that provokes an immune response) is not as large as that between the Omicron strain and the conventional strain. Regardless of the type of Omicron strain to which it corresponds, please vaccinate with the Omicron strain-compatible bivalent vaccine that is available at that time. For details, please refer to the Q&A on COVID-19 vaccines, "Which is more effective, the BA.1-compatible vaccine or the BA.4-5-compatible vaccine? Which one should I get?" (Ministry of Health, Labor and Welfare website) Please give me.

Number of inoculations

Vaccines for the Omicron strain (BA.1 or BA.4-5) are currently administered once per person.

Concurrent vaccination with other vaccines

Simultaneous administration of Omicron strain vaccine and other vaccines is not allowed. Be sure to inoculate at least 13 days after inoculating one. However, simultaneous vaccination is possible only for influenza vaccine. For details, please refer to the Q&A on the new coronavirus vaccine, " Can the vaccine for the Omicron strain be administered at the same time as other vaccines such as influenza vaccines?" (Ministry of Health, Labor and Welfare website) .

About extension of the expiration date of the new corona vaccine

The expiration date of a vaccine is set based on data collected by the company that manufactures and sells the vaccine, as to whether the quality is maintained when the vaccine is stored for a certain period of time, and is set through regulatory procedures. For this reason, even after the expiration date has been set once, if data can be collected on how the quality of the vaccine can be maintained when the vaccine is stored for a longer period of time, based on that data, it will be approved through regulatory procedures. The expiration date may be extended.
(Note) Please be assured that this is not an expired vaccine.

Pfizer vaccine expiry date extension

As of December 2022, the expiration date of Pfizer's vaccine for Omicron strains has been extended from 12 months to 18 months due to a notification from the government. For more information, please refer to the Handling of Vaccine Expiration Dates (December 16, 2020 Ministry of Health, Labor and Welfare Health Service Bureau Communication Material) (external site) .

Inoculation facility

Vaccinations are given at group vaccination venues and individual medical institutions. For more information, please see the page of the list of new corona vaccination facilities .

cost

free

Flow until receiving inoculation

1. Sending coupons (vaccination tickets)

Coupon ticket (vaccination ticket) shipping date

The city will send you an envelope containing a coupon for the new coronavirus vaccine (vaccination ticket).
(Note) Depending on the postal situation, it may take some time for the package to reach you after it is shipped. Please check the month in which you will receive your coupon (inoculation ticket).
(Note) Those who moved to Shibuya after receiving the last COVID-19 vaccine must apply for issuance of a coupon (vaccination ticket).

Target month	Coupon ticket (vaccination ticket) shipping date
December 2020	Already shipped on November 15, 2020
January 2020	Already shipped on December 15, 2022

(Note) The vaccination interval for the Omicron strain vaccine has been shortened to 3 months according to the national policy. From now on, coupons (vaccination tickets) will be sent sequentially around the middle of the month before the month in which 3 months have passed since the last vaccination.

2. Confirmation of reservation start time and inoculation start time

Start date of vaccination reservation

The reservation start time on the reservation site is from 8:30. Depending on future circumstances, the schedule may change.

Target month	Reservation start date	Inoculation start date
December 2020	Accepting	From December (Note)
January 2020	Accepting	From January 2023 (Note)

(Note) The vaccination interval for the Omicron strain vaccine has been shortened to 3 months according to the national policy. Along with that, it will be possible to inoculate from the day when 3 months have passed since the last vaccination (from the 2nd, 3rd and 4th vaccinations).

3. Vaccination appointment

We can make a reservation from vaccination reservation site (the outside site) or telephone (0120-045-405) for Omicron stock .

An e-mail address is required to make a reservation. However, some people need to register from My Page due to a system malfunction. Please register.
(Note) If a person who received the pediatric vaccine in the first vaccination and is over 12 years old at the time of the third vaccination, the vaccination for those aged 12 and over (Omicron strain vaccine) will be applied.

4. Filling in the preliminary examination form

A vaccination form must be completed prior to vaccination. Please consult your family doctor before completing the form, if necessary. Please do not use the attached PDF file for reference, as it is only a sample.

Five. vaccination

Please do not forget to bring the following documents on the day of vaccination.

• Coupon (vaccination ticket and certificate of vaccination)
• Completed pre-examination form
• Identity verification documents

(Note) A health insurance card is useful as an identity verification document if medical treatment is required.
(Note) On the day of the event, please come in clothes that are easy to expose your shoulders. Inoculate the upper arm.

Other matters related to inoculation

If you wish to receive the vaccination at home

In spite of wanting to be vaccinated for reasons such as home care and medical treatment in the city, it is difficult to vaccinate at the group vaccination venue or individual medical institution, and the vaccination is received by a family doctor's house call. We will guide you through home-visit vaccinations for those who cannot. For applications, please contact the Regional Health Division Vaccination Section (Phone: 03-3463-1269).

Obtaining consent for vaccination

Vaccines will only be administered with the consent of the vaccinated person.
(Note) If you are currently undergoing treatment for some kind of illness or if you have any concerns about getting vaccinated due to your physical condition, please consult your family doctor in advance and consider getting vaccinated.

Precautions after inoculation

Vaccines are expected to prevent the onset of COVID-19, but the extent to which they protect others from infecting others is not yet known. Also, at the stage where vaccination is gradually progressing, many people will not be able to receive the vaccine immediately, and both those who have been vaccinated and those who have not will have to live a social life together. . Even after vaccination, please continue to cooperate in preventive measures against infectious diseases, such as avoiding crowds, close contact, and airtightness, wearing a mask, washing hands with soap and disinfecting with alcohol for hand disinfection.

If a side reaction occurs after inoculation

Please contact the Tokyo Novel Coronavirus Vaccine Adverse Reaction Consultation Center (03-6258-5802).

Relief system for health damage after receiving vaccination

If vaccination causes health damage and requires treatment at a medical institution, or if a disability remains, you can receive relief based on the Preventive Vaccination Act.

If there are errors or omissions in the vaccination record

If there is an error or incomplete entry in the vaccination record that appears when applying for electronic reception on the dedicated app, please submit a "Vaccination Record System (VRS) Registration Data Correction Request" by the following method.

Required documents

• Vaccination Record System (VRS) Registration Data Correction Request

Correction request format (WORD 32KB) / Correction request format (PDF 402KB)

• A copy of any document that can confirm the fact of vaccination (certificate of vaccination, vaccination record, pre-examination card, etc.)

(Note) If you do not have a document that confirms the fact that you have been vaccinated, please ask the medical institution where you received the vaccination for a copy of the preliminary examination slip.

Application method

Electronic application

Corrections can be made using the VRS Correction Request Form (external link) . Open the screen and enter the required information.

attention enlightenment

Please be careful about suspicious calls about vaccination. Please refer to the alert page about the new corona vaccination for the contents of the suspicious call.

Inquiries about vaccines

Ministry of Health, Labor and Welfare Covid-19 Vaccine Call Center

Phone: 0120-761-770 (toll-free)
Reception hours: 9:00 to 21:00 (Saturdays, Sundays, and holidays are also accepted)

Shibuya Ward Novel Coronavirus Vaccine Call Center​

Phone: 0120-045-405 (toll-free)
​Reception hours: 8:30 to 18:00 (Saturdays, Sundays, and holidays are also accepted)
Supported languages: Japanese, English, Korean, Spanish, Vietnamese, Tagalog, Chinese, Portuguese, Nepalese, Burmese
(Note) In order to improve the quality of telephone responses, calls are recorded. Please note.
(Note) Be careful not to dial the wrong phone number.

Tokyo Novel Coronavirus Vaccine Adverse Reaction Consultation Center

Inquiries about symptoms of side effects during vaccination Telephone: 03-6258-5802
Reception hours: 24 hours (every day)

Latest information and Q&A on vaccines

For more information on vaccines, see updates from the country.

• About the new corona vaccine (Ministry of Health, Labor and Welfare website)
• About the new corona vaccine (Prime Minister's official residence homepage)

Q&A about vaccines

About Q&A about the new corona vaccine

• Q&A about the new corona vaccine (Ministry of Health, Labor and Welfare website)

When you enter a related word you want to check on the Shibuya Ward New Corona Vaccine FAQ site, the answer to the related word will be displayed.

• ​Shibuya-ku new model corona vaccine FAQ site (the outside site)